Privacy Policy
App: Staff Book (com.auspo.staffbook) · Developer: Auspo Apps · Last updated: 28 September 2026
This Privacy Policy explains how Staff Book ("the app", "we", "us"), published by Auspo Apps, handles your information. Staff Book is a register for small employers: it records staff attendance, works out salaries, produces a monthly report and keeps a simple cashbook.
Information Stored on Your Device
The app keeps a local database, in its private storage, of:
- Staff records — name, mobile number, salary type (daily / weekly / monthly), salary amount and overtime rate, as you enter them;
- Attendance — the mark for each staff member on each day (present, half or double day, absent, overtime with hours and minutes, off) and any advance paid on that day;
- Cashbook entries — amount, note, date, whether cash came in or went out, and the staff member an entry is linked to, if any;
- Settings — the app language, the theme (light or dark) and when a reminder was last shown.
This data is not transmitted to us or to anyone else, is not backed up to any server by us, and is deleted when you uninstall the app or clear its storage. If your phone's own backup (for example Android Backup to your Google account) is switched on, it is your device and your Google account that hold the copy, under Google's terms; the app itself has Android backup turned off.
Contacts Permission
The app asks for the Android Contacts permission only when you tap "Add staff", so that you can pick a person from your phone book instead of typing their details. When you choose a contact, only that person's name and phone number are saved into the app's staff list on your device. The app does not read other contact details, does not modify your contacts, and never uploads your contact list anywhere.
The permission is optional: "Add Staff Manually" works without it. You can revoke it at any time in Android Settings → Apps → Staff Book → Permissions; staff you have already added stay in the app.
Notifications and Reminders
The app can show two reminders a day: one in the morning, to add staff or to mark the day's attendance, and one in the evening with the day's attendance in numbers (for example "Present 4 · Absent 1"). On Android 13 and later the app asks for the Notifications permission before it shows them.
- Reminders are created on your phone from the records stored there. They are not sent from a server, and the app does not use push messaging.
- A reminder shows counts only. It never shows a staff member's name, phone number or salary.
- When a reminder is shown or opened, the app records that as a usage event (see Usage Analytics below), with the type of reminder and the two counts: staff, and staff marked.
- The permission is optional. Turn reminders off at any time in Settings → Reminders in the app, or in Android Settings → Apps → Staff Book → Notifications. Everything else keeps working.
Information We Collect
None of your records. Staff names, phone numbers, attendance marks, salaries, advances, cash amounts, notes and your contacts are never sent to us or to anyone else. There is no registration and we do not ask for your name, email or phone number. The app shows no ads. What the app does send is described in the next three sections: usage analytics, Google Firebase and the advertising ID. It also asks the Google Play Store app on your phone whether your Staff Book Pro subscription is active.
Two things happen outside the app that you may want to know about:
- Fonts for Indian scripts are provided by Google Play services' font provider. Requesting a font is a standard Android system request and does not include any of your data.
- When you share a PDF report, or tap a Settings link (Contact support, Rate the app, Privacy policy), the app hands over to the app you choose — WhatsApp, your email app, the Play Store or your browser. From that point their privacy policies apply.
Usage Analytics (Mixpanel)
The app uses Mixpanel, an analytics service, to understand how the app is used and to fix what does not work. Mixpanel, Inc. processes this information on our behalf under the Mixpanel Privacy Policy.
| What is sent |
Usage events: the app was opened, which tab was viewed, and that an action was
done, such as "staff added", "attendance marked", "cash entry added", "report shared", a
Settings link opened, or a reminder shown or opened. With an event: details about the action, never its content. For example the salary type (daily, weekly or monthly), the attendance type (present, absent, overtime or off), whether an advance was entered, the number of staff and the number marked. Subscription events: the paywall was viewed or skipped, a purchase was started, completed, pending, cancelled or failed, and the product name. Your choices: app language and theme. Ratings: the number of stars you give in the app and, for a low rating, the reason you type. App and device: app version, Android version, device make and model, screen size, mobile carrier and whether Wi-Fi is on. Identifiers: an ID created for this installation of the app. Approximate location: the city, region and country worked out from your internet address (IP). The app does not use GPS and has no location permission. |
|---|---|
| What is never sent | Staff names, phone numbers, salaries, advance and cash amounts, notes, attendance dates for a named person, the contents of reports, and your contacts |
| Why | To count active users, see which features are used, measure the subscription and find problems |
| Sold to anyone | No |
Please do not type personal details about yourself or your staff in the rating reason, because that text is sent as you wrote it.
Google Firebase
The app uses two services of Google Firebase, provided by Google LLC under the Google Privacy Policy and the Firebase privacy information.
| Firebase Authentication | Signs this installation in anonymously. It creates a random user ID and nothing else: no name, email, phone number or password is asked for or stored. The ID ties one installation's usage events together and is included in the email when you contact support from the app, so we can find your case. Google also processes your internet address (IP) and device information to provide the service. |
|---|---|
| Firebase Remote Config | Downloads the app's settings from Google, such as whether the subscription screen is on, which subscription is offered, when to ask for a rating or an update, and the reminder times. To do this the app sends a Firebase installation ID, the app version, the app's language and country, and the Android version. |
Neither service receives your records.
Advertising ID (AD_ID)
The app declares the Android permission com.google.android.gms.permission.AD_ID and reads
your device's advertising ID. This is a resettable identifier that Google Play services gives each
device. It does not contain your name, phone number or any of your records.
| What is collected | The Android advertising ID, together with basic app and device information such as app version, Android version and device model |
|---|---|
| Why | To count installs and active users, and to measure how well our advertising campaigns bring people to the app |
| Who processes it | Google, through its analytics and advertising services, on our behalf and under the Google Privacy Policy |
| What is not included | Staff names, phone numbers, attendance, salaries, advances, cashbook entries and your contacts |
| Sold to anyone | No |
You control the advertising ID from your phone:
- Reset or delete it in Android Settings → Privacy → Ads, or Settings → Google → Ads. After you delete it, the app receives a string of zeros in its place.
- Opt out of ad personalisation on the same screen.
The app itself does not show advertisements.
In-App Purchases
Staff Book Pro is an auto-renewing subscription processed by Google Play Billing. New users may be offered a free trial; the price and the date of the first charge are shown before you confirm. We never see or store your card, UPI or bank details, and the purchase is not linked to any account of ours. The app keeps only a yes/no record on your phone of whether the subscription is active, so that it opens when you are offline. Manage or cancel the subscription from Play Store → Payments & subscriptions → Subscriptions; access continues until the end of the paid period.
Reports You Share
The monthly report is a PDF created on your device from the records above. It contains the staff member's name, phone number, salary details, attendance and the amounts calculated. You decide whether and where to share it; the app does not keep a copy outside its private storage.
Not a Payroll Service, Not a Bank
Staff Book does not pay anyone, does not hold, send or receive money, and does not connect to any bank, UPI or payment app. The salary and cashbook figures are calculated from what you enter and are provided for your own record-keeping. Check them before you pay; the app does not provide legal, tax or accounting advice.
Data Retention and Deletion
- All your records are on your device. Delete any staff member, attendance mark or cashbook entry inside the app, or uninstall the app to remove everything it stored.
- We hold none of your records. Usage information is kept by Mixpanel and by Google for their standard retention periods. The anonymous user ID stays until you uninstall the app or clear its storage; a reinstall gets a new one.
- To have the usage information about your installation deleted, write to the address under Contact Us from Settings → Contact support in the app, which adds your user ID to the email. We delete it from Mixpanel and Firebase within 30 days.
- You can reset or delete the advertising ID on your phone at any time. Your purchase history is kept by Google Play under your Google account.
Children
The app is intended for adults who employ or supervise staff. It is not directed at children under 18 and we do not knowingly collect information from them.
Security
Your records never leave the device unless you share a report yourself. Usage information, the anonymous user ID and the advertising ID travel over an encrypted connection (HTTPS). Protect the phone with a screen lock, as you would with a paper register.
Changes to This Policy
We may update this policy from time to time, for example if a future version adds a backup or sync feature, or another analytics service. Changes are posted on this page with a new "Last updated" date; material changes are also announced in the app before they take effect.
Deleting Your Data
Step-by-step instructions are on the Delete your data page. The rules for using the app are in the terms of service. How the auspoapps.com website itself handles visits is described in our website privacy policy.
Contact Us
Questions about this policy: auspoapps@gmail.com, or Settings → Contact support in the app.
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